How to become a data entry clerk

Is becoming a data entry clerk right for me?

The first step to choosing a career is to make sure you are actually willing to commit to pursuing the career. You don’t want to waste your time doing something you don’t want to do. If you’re new here, you should read about:

Overview
What do data entry clerks do?

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How to become a Data Entry Clerk

Becoming a data entry clerk involves developing essential skills, gaining experience, and sometimes completing basic training. Here's a general guide:

  • Build Typing and Computer Skills: Start by improving your typing speed and accuracy. Practice using word processing and spreadsheet programs like Microsoft Word and Excel, which are commonly used in data entry roles.
  • Earn a High School Diploma or Equivalent: Most data entry jobs require a high school diploma or GED. This ensures you have basic literacy, math, and organizational skills needed for the role.
  • Take Basic Office or Data Entry Courses: Enroll in short courses that teach you how to use common office software, manage databases, and follow data entry procedures. These are available through community colleges, adult education centers, and online learning platforms.
  • Gain Experience in an Office Setting: Apply for entry-level administrative or clerical jobs that involve data entry tasks. Even part-time or temporary work can help you build experience and show employers you’re capable and reliable.
  • Apply for Data Entry Positions: Once you have the skills and some experience, start applying for data entry clerk roles. Highlight your typing speed, software knowledge, and attention to detail in your resume and interviews.

Courses
While formal education isn’t always required, taking online courses can help you build essential skills and improve your chances of getting hired as a data entry clerk. Here are some legitimate and verifiable options:

  • Data Entry and Microsoft Excel Essentials (edX – University of California, Irvine): This beginner-level course focuses on accurate data entry, spreadsheet navigation, and Excel functions. It helps learners become confident in handling business data and using standard office software.
  • Data Entry Administrator Training (Online Training Academy): This CPD-accredited course covers practical Excel tools like Flash Fill and creating structured forms. It includes instructor support and a free certificate upon completion, making it suitable for those looking for guided training.
  • Data Entry Fundamentals (LinkedIn Learning): Designed for beginners, this course introduces the basics of data entry, including best practices, software usage, and accuracy tips. It’s taught by industry professionals and comes with a certificate of completion.
  • Data Entry Tools and Techniques (Alison): A free course that teaches how to enter data efficiently, use keyboard shortcuts, and manage databases. Learners can opt to purchase a certificate after completing the course and passing the final assessment.