What is a Childcare Program Administrator?

A childcare program administrator is someone who handles all the day-to-day operations of a children's daycare centre. They are in charge of all aspects of running the childcare program, including scheduling trainings, planning educational activities, hiring and managing properly trained teachers, recruiting new children to the centre, handling the budget, and establishing well-defined policies and procedures.

Childcare program administrators are ultimately responsible for everything that takes place within the daycare centre, and they act as the main communication hub between parents, teachers, and children.

What does a Childcare Program Administrator do?

A childcare program administrator oversees all the activities of the teachers and students, and ensures that proper planning and implementation of those activities is completed. They ensure that the students are learning through well-planned and age-appropriate activities that focus on all developmental areas.

Childcare program administrators set the developmental standards that are to be followed by all teachers, and assist the teachers in working towards these set goals. They intervene with any problems that occur between the teachers, students and parents, and try to resolve any issues with the interests of all parties involved.

The childcare program administrator develops the policies, procedures and programs for the entire centre and ensures that these policies are carried out appropriately. They ensure that the daycare centre meets all the rules and regulations set up by their specific state or district, and that the centre's licensing is kept up-to-date. They make sure that the centre is fully staffed by qualified teachers and also ensure that mandatory teacher-student ratios are kept at all times. They are also required to keep detailed records of both students and teachers, and must be certain that annual updates are completed as required.

Childcare program administrators handle all budgetary needs and are responsible for allocation of funds to different programs. They are responsible for purchasing the equipment and materials used by the daycare centre, as well as paying all bills, including payroll. They also interview, hire and train new classroom teachers and aides, as well as hold meetings and tours of the centre with potential new clients. They are also responsible for all communication between parents, teachers and the community.

Are you suited to be a childcare program administrator?

Childcare program administrators have distinct personalities. They tend to be social individuals, which means they’re kind, generous, cooperative, patient, caring, helpful, empathetic, tactful, and friendly. They excel at socializing, helping others, and teaching. Some of them are also enterprising, meaning they’re adventurous, ambitious, assertive, extroverted, energetic, enthusiastic, confident, and optimistic.

Does this sound like you? Take our free career test to find out if childcare program administrator is one of your top career matches.

Take the free test now Learn more

What is the workplace of a Childcare Program Administrator like?

The workplace for a childcare program administrator is at a public, private, or home-run childcare centre. Some centres are for-profit, but many operate as non-profit organizations, such as the ones held within a church or college campus. A childcare program administrator may operate their own childcare centre, or work for a childcare agency.

Generally, childcare program administrators will not work in the classroom on a day-to-day basis, but rather they will have their own office and spend their time planning and implementing the daily operation of the centre. When necessary, they may fill-in for a teacher in the classroom in order to meet the legal student-teacher ratio requirements. The work hours will vary greatly and are based on the hours of operation of the specific daycare centre they work for. Most often this will be Monday through Friday daytime hours, but more and more daycare centres are beginning to increase their hours of operations to include evenings and weekends.

Childcare Program Administrators are also known as:
Childcare Program Manager Childcare Program Director Childcare Program Leader Childcare Program Supervisor Childcare Program Operator Childcare Program Planner